PTO Minutes – June 8, 2010
Richmond Consolidated School
PTO Meeting Minutes
June 8, 2010
By: Tracy Olsen Crawford
Attendants:
Jayson Tanzman, Julia Russell, Bianca Daigle, Tracy Olsen Crawford, Grace S Daley, Jenevra Strock, Tracy Kenney, Vicky Layden, Cathy Gamberoni, Jim Biancolo, Michelle Smith, Christine Triantos, Louise Brogan, Wendy Laurin
1. Treasure’s Report
The report was handed out to attendants. Budget should be finalized by end of June. There will be an estimated $4000 carryover for the next school year. The current school year started at $3500, the goal is to leave as much as when the year started with $2000 required in the account.
2. There was a question as to $700 in the performing arts account, they are asking for it to be used for sound or should it be given back to school?
Should the art account be separate or moved to the PTO account?
The request for scholarship funds of $204 for the band was voted on and passed by all PTO members.
3. Vote on New PTO Board Members
Job description of the co-president was discussed. Board members were named, voted and elected.
Co-Presidents – Jasyon Tanzman & Jim Biancolo
Treasurer – Grace S. Daley
Secretary – Tracy Olsen Crawford
Thank you to Julia Russell and Wendy Laurin for all the hard work over the past years.
4. BBQ
Date was changed from Thursday, September 9th to Tuesday, June 7th due to Rosh Hashanah.
Jayson will coordinate with Tammy on the details of the event. Wendy will email the board on what is needed for the BBQ.
5. Craft Fair
There will be a separate meeting to discuss the craft fair on Monday, June 14th at 5pm.
The date was discussed as we still don’t know when St. Joes fair will be held, Wendy will find out the details on this issue.
Jayson stressed the importance of getting co-organizers who will be in charge of the whole event as well as the volunteers for each department.
The name of the event was discussed; possible ideas are Richmond Harvest Festival/Fair.
The silent auction is the biggest money maker at the event bringing in about $7000 in revenue for the PTO.
Julia Russell will handle getting letters out to crafters as the deadline is August.
The book fair will be held again next year; this should be discussed at a later date.
6. Room Parents
Room parents for all grades need to be set by September; two class parents are needed for each grade and will be a part of the PTO and attend meetings throughout the year to represent their class. They are responsible for helping with getting volunteers for fundraisers.
Cathy Gamberoni will be in charge of putting together the room parent list.
7. Fall & Spring Fundraisers
Fundraising is going back to the PTO and will be for the whole school.
Fall Fundraiser
Joe Corbi Catalogue
Jayson will be in charge of this fundraiser. The room parents will be responsible for getting the materials out to their classes.
PTO members discussed the idea of direct donations, what would be the process if parents or family wanted to give a donation to the PTO; this was tabled to be discussed at a later date.
Spring Fundraiser
School Raffle
Ideas were discussed to do a school raffle, possibly raffle 3-4 items (Red Socks tickets, IPod) within a month, a raffle each week. The 5th grade Red Socks raffle was referenced as doing very well and Jayson thought that if it did so well for one class then it could be a great fundraiser idea for the whole school. It could generate a lot of money for low cost as items can be donated.
March was talked about as a good month as there are no school vacations and it’s before most the local sports and booster raffles begin.
This fundraiser was tabled to be discussed at a later date.
Other ideas for fundraisers were discussed such as an outdoor movie night. More ideas for fundraisers can be discussed at a later date.
The next meeting will be on Tuesday, June 29th at 5:45 for the PTO board members.
PTO meetings will be the second Tuesday of every month at 5:45pm.